Privacy Policy
Dame Ellen Pinsent School
Last updated: 13 June 2025
Who We Are?
Our website address is: www.deps.ac
Dame Ellen Pinsent School is the Data Controller for any personal data collected via this website. We are committed to protecting your privacy in line with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
What Personal Data We Collect and Why?
Comments
When visitors leave comments on the site, we collect the data shown in the comment form, as well as the visitor’s IP address and browser user agent string to help detect and prevent spam.
An anonymised string (hash) generated from your email address may be provided to the Gravatar service to see if you're using it. Their privacy policy is available here: https://automattic.com/privacy.
Once your comment is approved, your profile picture may be visible alongside your comment.
Media
If you upload images to the site, avoid including embedded location data (EXIF GPS), as others may be able to extract this information from images.
Contact Forms
If you use our contact forms, the data you submit (e.g. name, email, message) is sent directly to our secure school email system. This information is used only to respond to your enquiry and is not stored on the website.
Cookies
We use cookies to improve your experience and support site functionality. These may include:
- Comment cookies: If you leave a comment, you can choose to save your name, email and website in cookies for convenience. These last for one year
- Login cookies: When you log in, we store login and screen preference cookies. Login cookies last for two days (or two weeks if you select "Remember Me"). Screen preferences last for one year.
- Post-editing cookies: If you edit or publish an article, a cookie is saved in your browser containing the post ID. This expires after one day.
You can manage cookie settings through your browser.
Embedded Content from Other Websites
Articles on this site may include embedded content (e.g. videos, images, etc.). Embedded content behaves as if you have visited the source website directly and may collect data, use cookies, and track your interactions according to their own privacy policies.
Analytics
We may use analytics tools to help us understand how visitors use the website. These tools collect anonymised data to help improve site performance and user experience.
Who We Share Your Data With
If you request a password reset, your IP address may be included in the reset email.
Visitor comments may also be checked through an automated spam detection service.
How Long We Retain Your Data
- Comments: If you leave a comment, it and its metadata are retained indefinitely to allow follow-up comments without manual approval.
- User accounts: If you register on the site, we store the personal information you provide in your profile. You can view, edit, or delete this information at any time (except for your username). Website administrators can also view and edit this data.
Your Rights Over Your Data
If you have previously left a comment or created an account on this site, you can request a copy of any personal data we hold about you. You can also ask us to delete this information. Please note that we may need to retain certain data where required for legal, administrative, or security reasons.
Where Your Data Is Sent
Visitor data may be processed via third-party systems such as spam detection tools or email systems hosted by our web provider. Our site is securely hosted and maintained in accordance with data protection best practices.
Safeguarding and Accessibility
We take safeguarding and accessibility seriously. This website is designed to be inclusive and accessible to all users. If you experience any issues, please contact us and we will do our best to support you.
Contact Information
For any questions or data protection enquiries, please contact:
Email: enquiry@deps.ac